Procurement Assistant

• Creative Associates International (Creative Associates) is implementing the USAID/West Africa’s program Partnerships for Peace (P4P). The five-year program will partner and consult with stakeholders at the regional, national, and sub-national level across several West African countries, to develop a shared foundational understanding of counter violent extremism (CVE) in the region. The findings will improve institutional capacity of organizations and governments to implement more effective and coordinated CVE approaches.
• To lead and support the implementation of Partnerships for Peace, Creative Associates seeks to engage a highly qualified and motivated team.

Position Summary

• The Procurement Assistant will assist the Procurement & Logistics officer in scanning and uploading documents onto the Western Africa P4P Field Office Site on SharePoint. He/she will assist in preparing appropriate documentation considering the procurement thresholds.

Reporting & Supervision:

• The Procurement Assistant will report to the Procurement and Logistics Officer.

Primary Responsibilities

•  Provide procurement and logistical support to the office
•  Assist with translation (French to English) of Procurement documents from the Field Offices
•  Scan and upload procurement documents onto SharePoint
•  Create procurement files and follow appropriate nomenclature in accordance with procurement checklists
•  Support to office assets management and inventory
•  Filing of documents
•  Update and constantly maintain Excel procurement tracker with up-to-date information on all procurement actions and upload new tracker onto SharePoint on a weekly basis
•  Update and constantly maintain a comprehensive database of vendors and service providers
•  Coordinate weekly Operations Calls with Field Teams
•  Perform other related duties as required

Qualification Required & Experience

Education:

•  Post-Secondary professional or technical diploma required; BA/BS degree highly desired

Experience, knowledge and skills:

•  Minimum of one year of administrative experience in an international development project
•  Speak, write and read English and French fluently
•  Proficient at using Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
•  Prior experience with USAID or US government funded projects is highly desirable.
•  Excellent analytical skills are required.
•  Ability to foster and maintain teamwork, cooperation and learning.
•  Excellent organizational and time management skills, the ability to think critically and work independently are required.
•  Constant attitude and ability to help others solve any problem that arise