Procurement Assistant

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Procurement Assistant

  • Post Date:December 30, 2020
  • Views 26
0 Applications
Job Description


  • Job Type               Full Time
  • Qualification        BA/BSc/HND
  • Experience
  • Location                Accra
  • Job Field              Procurement / Store-keeping / Supply Chain 
  • Creative Associates International (Creative Associates) is implementing the USAID/West Africa’s program Partnerships for Peace (P4P). The five-year program will partner and consult with stakeholders at the regional, national, and sub-national level across several West African countries, to develop a shared foundational understanding of counter violent extremism (CVE) in the region. The findings will improve institutional capacity of organizations and governments to implement more effective and coordinated CVE approaches.
  • To lead and support the implementation of Partnerships for Peace, Creative Associates seeks to engage a highly qualified and motivated team.

Position Summary

  • The Procurement Assistant will assist the Procurement & Logistics officer in scanning and uploading documents onto the Western Africa P4P Field Office Site on SharePoint. He/she will assist in preparing appropriate documentation considering the procurement thresholds.

Reporting & Supervision:

  • The Procurement Assistant will report to the Procurement and Logistics Officer.

Primary Responsibilities

  •  Provide procurement and logistical support to the office
  •  Assist with translation (French to English) of Procurement documents from the Field Offices
  •  Scan and upload procurement documents onto SharePoint
  •  Create procurement files and follow appropriate nomenclature in accordance with procurement checklists
  •  Support to office assets management and inventory
  •  Filing of documents
  •  Update and constantly maintain Excel procurement tracker with up-to-date information on all procurement actions and upload new tracker onto SharePoint on a weekly basis
  •  Update and constantly maintain a comprehensive database of vendors and service providers
  •  Coordinate weekly Operations Calls with Field Teams
  •  Perform other related duties as required

Qualification Required & Experience


  •  Post-Secondary professional or technical diploma required; BA/BS degree highly desired

Experience, knowledge and skills:

  •  Minimum of one year of administrative experience in an international development project
  •  Speak, write and read English and French fluently
  •  Proficient at using Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  •  Prior experience with USAID or US government funded projects is highly desirable.
  •  Excellent analytical skills are required.
  •  Ability to foster and maintain teamwork, cooperation and learning.
  •  Excellent organizational and time management skills, the ability to think critically and work independently are required.
  •  Constant attitude and ability to help others solve any problem that arise


Method of Application

Please send a cover letter and a CV/Resume to: and indicate the position you are applying for in the subject header.

Closing Date: 09 September, 2020

  • Only shortlisted candidates will be contacted for interview.
  • All positions are full time and require a willingness to travel.
  • Creative Associates is especially interested in receiving submissions from women applicants.
  • Only qualified candidates who follow the application instructions will be contacted.
  • Creative Associates International Inc. is an Equal Opportunity Employer: Disability/Veteran.